Sending e-invoices via PEPPOL

What is PEPPOL?

PEPPOL stands for Pan-European Public Procurement OnLine.

It is a network for sending invoices – similar to a phone network. When somebody sends you an SMS you can immediately recognize that person by their phone number. The same applies for receiving invoices through the PEPPOL network. The receiver can easily identify the sender of the invoice by their ‘PEPPOL ID’.

In simple terms: with PEPPOL you can safely send e-invoices to companies and governments all over the world.

Set up the connection to PEPPOL

1. Check that you have a Sirvoy Pro account.
2. Go to Settings -> Payments & invoicing -> Invoicing module -> Payment is made to and enter the BIC/IBAN that you want displayed on the PEPPOL invoice.
3. Go to Settings -> Payments & invoicing -> Sending invoices using PEPPOL. Verify that the information is correct and click “Save” to create a PEPPOL profile. You must have registered your VAT number in Sirvoy in order to use PEPPOL. (You may have an existing profile in the PEPPOL network, but it will be necessary to create a new profile specifically for sending invoices from Sirvoy. This profile is “send only”, you will not be able to receive PEPPOL invoices in Sirvoy.)

Sending an invoice

1. Once the above setup is completed, click the button “Send via PEPPOL” on an invoice in Sirvoy.
2. Enter the client’s PEPPOL ID (e.g. their GLN, VAT number or organization number) and choose the corresponding “PEPPOL Scheme”. If the recipient is validated, sending will be enabled.
3. Edit the “Order Reference (Optional)” field, if required by the invoice recipient.
4. Once sent, check the invoice history log to make sure the invoice is delivered correctly.